The first paragraph will be an introduction, in which you should politely explain who you are and then quickly state your point. The reader should get a basic view of your Maternity Leave Application from your opening paragraph.
The body of the letter will come next, where you can explain why you need maternity leave and provide any date-related information. Ensure to provide all the details in a letter’s body without going overboard.
The very last paragraph is the conclusion, where you should adequately sign out nicely and politely.
Similar to these Maternity Leave Application samples, your Maternity Leave letter will include an introduction, a body, and a conclusion. Start with an introductory paragraph that is concise, polite, and suitable to the subject, such as “As you know, I will be taking a temporary period of maternity leave this summer”.
Your departure date, return date, expectations upon your return, and everything you anticipate your employer to perform, handle, or monitor during your absence will all be included in the body of your letter. Your employer should read this section (you may want to break these items into distinct bullet points for clarity). Be kind and polite as you end by signing off.
Common Errors in Maternity Leave Application
Use these Maternity Leave Application samples as a guide as you write and modify your letter, being careful to avoid the following errors:
Erroneous information: Double-check your factual information to ensure it is accurate. Examine your departure and return dates, justifications, and the business or legal regulations that will keep your employees safe while you’re gone.
Provide your contact details: Ensure your manager has your contact information in case of news or crisis. Make it known if you do not wish to be approached.
Leaving room for misunderstandings: Find a way to clarify some of your duties even though it could be challenging. You can find yourself returning to a disaster if your letter has even the slightest amount of ambiguity.
Extra information: Your most crucial information can be missed if you speak poetically for too long. Keep your letter to no more than one or two pages, if possible.
You can also read the blog related to Hobbies in Resume.
Maternity Leave Application Format
Check out the sample maternity leave Application below:
Constance W. Lopez
35 Romford Street
Delhi, IN 110051
14 November 2022
To
Ajay Kumar
HR,
Compute your technologies,
Delhi
Dear Mr Ajay,
I write this letter to inform you that I am nearing my baby’s due date, and my doctor has given 21st November as my due date for baby delivery. He also advised me to be under his supervision as soon as possible. So, I want to inform you that I need leave for 8 weeks starting from 16th November. In addition, I want to inform you that I have my full Maternity leave allowance and cover my maternity leave under this allowance.
If I wish to join the office soon, I will notify you about it, and if I want to extend my leave period, I will also notify you. I kindly request you to approve my leave and notify me as soon as possible.
Thanking You,
Yours Sincerely,
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