Best Solution to Fix Gmail Storage Full Issue

Gmail is the most popular email client in the world, with over 1.8 billion active users. It stores emails with all email items for free. Google provides 15 GB of Cloud storage to store the data of Google mail, Drive, photos, Docs, Sheet, and other Google services.

However, running out of storage is a common issue among the users who use all these services. If your Gmail is out of space, you will receive an error message displaying “Gmail Quota Exceeded.” Then, you cannot receive or send emails which can hamper your work. So, it becomes necessary to clean up Gmail storage space. In this blog, we will discuss some ways to fix Gmail storage full Issue. But before that, you should know the complete reasons why you should clean it. What other issues you may face? Let’s discuss.

Reasons to Clean Your Gmail Today

In this section, we will discuss why it is good to clean up Gmail space. So that you can avoid the issues before getting your mailbox full.

1. To never miss an urgent email: If you got Google Drive storage full issue, it becomes the roadblock to your important messages. It will not let you send or receive a single message. In between, you could miss important mail and build a communication gap. Cleaning your mailbox can save you from this.
2. To find an email easily: If Gmail is full of many emails, users need to put in a lot of effort to find a particular email.
3. To Keep your reputation: You can put your Gmail sender reputation at risk due to undelivered emails. Your domain reputation follows you wherever you go, even on the other email clients.

So these were some reasons why you should Clean up Gmail Storage Space. Let’s move to the methods to get rid of it.

Solutions to Fix Gmail Storage Full Issue

Here we will discuss some of the methods to free up Gmail storage.

Delete unnecessary data

Delete your unnecessary data from all Google products. And also, delete the spam and unnecessary emails from the Gmail account. Photos take more storage, so try to free up Google Photos storage. If there is Google Drive storage full issue, free up some space.

Delete Emails by Search Query

If you have a lot of emails acquiring a big part of your storage, you can delete them by applying a search query. Here’s how you can use the search query based on email size, year, date, and attachment. Go to the Gmail search bar and enter the search terms given below:

1. Larger:5Mb – Enter the query in the search bar, and It will search for emails that occupy more than 5 MB space. You can write any number instead of 5 for more sizes.
2. Before: YYYY/MM/DD – You can use this query to delete the emails before the specific date.
3. Older_than:1Y – To delete all emails that are older than a year, enter this term in the search bar. You can change the digit to filter for more years.
4. Has:attachment – If you want to find all the emails which include attachments, use this query.

Migrate to Another Gmail Account

If you do not will to delete Gmail messages, you can migrate the emails to another Gmail account. If you have only one account, create a new one. Here’s how to process it:

1. Create a new Gmail account.
2. Open the old Gmail window and go to Settings.
3. Click on the Forwarding and POP/MAP tab and choose Enable POP for all mail.
4. Select Delete Gmail’s copy from the When messages are accessed with POP option.
5. Open the new Gmail window and go to Settings. Go to the Accounts and Import tab and click Import mail and contacts.
6. Enter the email in the pop-up window and hit the Continue button.
7. Click Allow and select the Import and hit the Start Import button.
8. Wait for the migration.

Archive Gmail email with Google Takeout Feature

To free up some space, you can take help from the Google Takeout feature. It is an inbuilt feature that imports all the data and stores it in a single folder. Here’s how you can use it:

1. Go to the Google Takeout page and log in with Google.
2. Deselect all options and check the mailbox.
3. Choose the backup frequency, file type, and size.
4. Hit the Create export button and wait until the process is completed.
5. Once it is completed, download it to the system drive.

There are many ways to reduce Gmail storage but any method cannot satisfy the users. It has some limitations which you should know before performing the manual method.

Limitations to Fix Gmail Storage Full Issue Manually

In the previous section, we discuss some manual methods to clean up the storage. But, it has some demerits which you should know. Let’s discuss it in detail:

• Consume lots of time: The manual process takes lots of time to search for each unhelpful email and delete it one by one. It takes some days or even a week to migrate emails to a new Gmail account.

• Possibility of data loss: There is a huge possibility of data loss due to fluctuating internet connection and process failure.

• Free up less space: However, if we talk about clearing up the Gmail storage by removing unnecessary emails, it frees up less space.

Hence, cleaning up Gmail storage locally has some limitations. You may lose your important data. Then, what is the easiest way to clean up Gmail Space? We have a professional solution. You can take the help of the Automated Gmail Backup Tool, to avoid such hurdles. This method can save you time by exporting all the emails to PDF or other file formats. You can migrate your Gmail account to other email clients. It takes a few minutes to export the entire Gmail account. It is a fully secure and risk-free process.

read:- Important benefits of Document Management systems

Conclusion

If you are getting an error Gmail is out of space then you can delete old and spam emails. You can also try other steps which we already discussed above to fix Gmail storage full Issue. But if you want to fix the Gmail storage full Issue without any risk, you can opt for the automatic method. It doesn’t require any technical skill to perform the process. Thanks for being up to the end. Hope you find the article helpful.